All students moving into a new room must fill out a “Room Condition Report” form issued with your room key. It is very important that you fill out and submit this form to the Office of Residential life or the Facilities Management Department within seven (7) days from the 1st day of the semester, as this form is the student’s proof of the condition of the room at the time of moving in. If the Room Condition Report is not returned, it will be assumed that all furniture was present and the room and furniture were in excellent condition the time the student moved in. Please take the time to inspect your room, suite bathroom, living room, hall living room and hallway. Itemize damages to the surfaces or contents of these areas on the form. All students living at HCA will find a “Room Inventory” form in their room, listing the contents of the room. All furniture/furnishings in your room when you arrive MUST be in your room when you depart. If you find any discrepancies in contents, please contact the Facilities Management, immediately. (610-896-1098). Facilities Management inspects all dorm rooms and common areas at the end of the academic year or when a student moves out of his/her room during the year to assess damages and missing property based on these initial two reports. Students are billed for damages and/or missing furniture based on the results of these inspections. Students are, also, held responsible for and billed for all damages or missing property in their common areas/rooms or apartment furniture. Charges are assessed to the individual or group of students who occupied the damaged room. If a friend or neighbor caused the damage, Facilities Management should be notified of the individual responsible and the appropriate person to be billed. All damages to common areas not allocated to a particular individual or group are apportioned among all members of the floor or wing of the residence hall. For Haverford College students, charges are added to their Incidental Account; for Bryn Mawr students, costs are charged to their Bryn Mawr accounts. Any student who feels they have been unfairly charged for damages may discuss concerns with the Director of Residential Life. Vandalism and/or defective furniture should be reported immediately upon discovery to Campus Safety to avoid the damages being levied against the student’s own account.
Common Charges
Cleaning (for excessively dirty areas)
Common Room $100.00 and up
Bedroom $50.00
Entire Apartment $200.00
Painting
Touch-up Spots $50.00 and up
Entire Room $175.00 and up
Entire Living Room $225.00 and up
Repair/Replace
Broken Window Panes $50.00 and up
Broken Furniture $50.00 and up
Carpet $150.00- $500.00+
Removal
Tape, Stickers, Wax, etc. $35.00 and up
Excess College Furniture $35.00 – $75.00
Excess or Untagged Student Items $35.00 and up
Finding, Relocating and Assembling
College Furniture $35.00 – $75.00