The Meal Plan
All first-year and new (transfer, exchange and guest) students are required to be on the full meal plan for their entire first year. The full meal plan provides you unlimited access to all meals, guest passes and access to meals at Bryn Mawr College College and Swarthmore College.
All upper-class students living in College housing are required to be on the full meal plan unless they live in the following meal plan optional housing: Ira de A. Reid House or HCA, where they may choose to go off of the meal plan. Eligible students wishing to go off of the meal plan must send written notification to Barbara Wilson (610-896-1251 or firstname.lastname@example.org, Student Accounts Coordinator, Business Office), ASAP after Room Draw, but no later than before the beginning of the Fall semester stating their wish to be off of the meal plan. Students will incur a financial penalty if they notify the Business Office after the semester begins.
Students with medical reasons, religious, philosophical, or other grounds for being off of the meal plan that are known prior to Room Draw are expected to participate in Room Draw and select housing that is designated as meal-plan-optional housing. It is the student’s responsibility to exercise this option and select designated meal-exempt housing.
Exemptions from the Meal Plan:
- For medical reasons, religious, philosophical, or other grounds known prior to Room Draw, no exemption from the meal plan is permitted as it is the student’s responsibility to choose the appropriate housing during Room Draw or from the Waiting List.
- For medical reasons, religious, philosophical, or other grounds that arise after Room Draw, the protocol is as follows:
- For medical reasons that arise after Room Draw, the student’s doctor must send a letter to the Director of Health Services specifying the illness, when it appeared, how long it is expected to last, and a detailed prescribed diet. This letter should be on the physician’s official stationery. The student will then meet with the College Dietitian. In the event that the Dining Center cannot provide the required diet, the student will be permitted to remain off of the meal plan, but they will have to move to meal plan optional housing: Ira de A. Reid House or HCA as soon as a space becomes available. Such students will receive top priority for room openings.
- For religious, philosophical, or other grounds after Room Draw. For a conversion to such a position, the student may be excused from the meal plan, but they will have to move to meal plan optional housing: Ira de A. Reid House or HCA as soon as space becomes available. Such students will receive top priority for room openings. If you think you have an exception, please contact Steve Watter, Sr. Associate Dean of the College and Dean of Student Life (610-896-4246, Chase 213).
Please visit www.haverford.edu/dining-services for more information about meal plans, dining locations, hours of operation, menus, special services and accommodations. Students with special dietary needs including allergies and gluten free should fill out the “Great Living Through Greater Choices @ Dining Services” form available with your Health Center information and make an appointment to see the dietitian.
Keys and Locks
The Facilities Management Department (610-896-1100) is responsible for keys and locks on campus.
Students living in College housing are required to pick up and carry their College-issued room key. Each room key is marked with a unique identification number and each student is responsible for the particular room key assigned to them until it is returned to Facilities Management. This key opens only that student’s room and for those living in a suite or apartment it will also open the door to the suite or apartment.
All students must formally acknowledge (register) the receipt of their room key by “swiping” their OneCard when they pick up their key. Early Arrival students for a given semester must also formally acknowledge (register) the receipt of their key by “swiping” their OneCard with Facilities Management even if they received the key either from a coach or Campus Safety. If the student does not swipe/register the receipt of their key, their lock will be changed.
Students are responsible for lost or stolen keys and the cost of changing the lock. Keys and OneCards should not be left in a public area in an unattended coat pocket, handbag, backpack, etc.
In the apartments at HCA the secondary lock on the apartment door is a deadbolt lock, which operates on a special key held by Campus Safety and the maintenance staff. Students’ keys cannot operate this lock. This deadbolt is only locked when the apartment is unoccupied such as during the Winter Break. Students should call Campus Safety to come lock this deadbolt when departing for vacation periods. The first student to return after a break will need to phone Campus Safety for the deadbolt to be unlocked.
Keys and the Process of Changing Rooms
Students who have been given permission to change rooms during a semester must make prior arrangements with the Office of Residential Life and Facilities Management Offices about new key pick up and the return of their old room key. Students changing rooms at the end of the fall semester are expected to complete their room change and return their old room key to Facilities Management before leaving for the winter break. Failure to return room keys necessitates lock changes and standard lock-change fees being levied.
Keys and Leaving Campus
Students returning to the same room after a regular break in the academic year do not return their key to the Facilities Management until they move out of their room at the end of the academic year. Students leaving campus housing at the end of the fall semester for a semester abroad or to go on a leave or at the end of the academic year are required to return their room key to the Facilities Management Office before they leave campus. All keys issued during the academic year MUST be returned at the end of Semester II. The deadline for returning keys without penalty is 4:00pm on the Monday immediately following the closing of the residence halls for that semester. (Please note: The Winter Break and Summer housing each issue separate keys.)
Each student is responsible for returning the individual key issued to them to the Facilities Management Office only. Students should not rely on having a friend turn it in for you nor should the key be left with Campus Safety.
Keys should be returned, according to stated deadlines, to the Facilities Management Office. If returning a key when the Facilities Management Office is closed, students should place their key in an envelope with the student’s name and date on it and the sealed envelope deposited in the mail slot under the window at the entrance gate of the Facilities Management Complex. Small manila key envelopes are available outside of the Facilities Management Office’s just beside the key drop slot. If a student must mail/send their key back, use of a guaranteed delivery service such as FedEx or UPS is recommended, as keys tend to tear out of regular envelopes during the automated metering of USPS mail. Students are to send keys back to the Facilities Management Office.
Students whose keys have not been received by the Facilities Management Office by the stated deadlines will be charged the following CHARGES:
- Students who return their key to the Facilities Management Office after the deadline of 4:00pm, Monday, December 21, 2015 but by 4:00pm, Thursday, December 31, 2015 will be charged a Late Key Return fee ($50.00).
- Keys not returned to the Facilities Management Office by the 4:00pm, Thursday, December 31, 2015 will be assumed lost and lock changes will be done. The Lock Change fee ($125.00) will be charged to the student.
- Students who return their key to the Facilities Management Office after the deadline of 4:00pm, Monday, May 16, 2016 but by 4:00pm, Wednesday, May 18, 2016 will be charged a Late Key Return fee ($50.00).
- Keys not returned to the Facilities Management Office by the 4:00pm, Friday, May 20, 2016 will be assumed lost and lock changes will be done. The Lock Change fee ($125.00) will be charged to the student.
Students living in all residence halls who are locked out of their building or room should call Campus Safety (610-896-1111). A $5 fee is levied against the student’s account for the first incident, with each subsequent lockout incurring a $10 fee. An Officer will unlock the room when their normal duties permit. The Officer will need to see both the student’s College ID (OneCard) and their College-issued room key. If the student does not have the key, they must sign a lock change form. The student must subsequently produce their key to the Facilities Management Office before 12:00pm (noon) the next business day or else the lock will be changed and the standard $125 fee for a lock-change will be charged to the student’s account. If a student’s class schedule prevents meeting this deadline, the student must call or email the Facilities Management Office, before noon, to set up an appointment for after that time to avoid paying this fee. Facilities Management Office contact information is telephone: 610-896-1100 or email email@example.com.
If a student loses their room key, s/he is expected to immediately report the loss to Facilities Management or to Security if after regular business hours. For security reasons, the College does not issue replacement keys and Facilities Management’s on-site locksmith will change the lock as early as his schedule allows. While a student waits for the lock to be changed, s/he should leave their dorm room locked and should not stay in their room overnight until their lock has been changed. Lock change charges apply.
Lab/Office keys are issued by Facilities Management (after approval by Campus Safety), but they may only be distributed upon the receipt of an official request form signed by the lab professor or department head. A key deposit fee of $25.00 will be billed to the student’s account. The key must be returned by the end of the academic year in order to have the deposit refunded.
OneCard Access to Residence Halls
A student’s OneCard opens the exterior doors of all residence halls. The Campus Safety Office (610-896-1111) is responsible for the OneCard building access. Upon their arrival on campus or during Non-Academic Registration all incoming First-Year and new students are issued a student ID card (OneCard) that they are expected to accept and to carry for all four years. Students are held responsible for lost or stolen OneCards and the costs of replacements.
A student’s OneCard is programmed to admit them into their residence hall. Students have 24-hour access to their residence hall building and reduced access hours to other residence halls – 2am on weekdays, and 3am on Friday and Saturday. More information about the OneCard can be found at www.brynmawr.edu/onecard
Students must, for safety reasons, be aware of and accept responsibility for those who they allow to enter the residence halls and not allow anyone that they do not know in the residence halls nor allow to follow in behind them when entering the building.
OneCard Access and privileges to academic areas such as labs are granted by the academic department heads and are maintained by Campus Safety. Access hours to these academic areas are determined by each individual department and are subject to change.
OneCard is the official identification card for Bryn Mawr & Haverford Colleges. OneCard provides easy and direct access to Bi-College resources and gives quick and easy access to money, meal plan and facilities across the Haverford/Bryn Mawr network. Read more about OneCard.
Security in the Residence Halls
Security is the shared responsibility of every resident, and the College expects every student to take that responsibility seriously. Students should get into the habit of locking their dorm room doors and windows when leaving and should always lock the door when retiring for the night. Students living in HCA should keep both the main door and the basement door closed and locked in order to keep the building safe and secure. There are deadbolt locks and peepholes in individual apartment doors. There are also special sash stops on first floor windows to limit the opening to 4″ on the bottom windows and 4″ on the top. Security screens have been installed in first floor windows in Gummere Hall, Henry S. Drinker House, and Leeds Hall.
Problems with doors or window locks should be reported to Facilities Management immediately upon discovery (firstname.lastname@example.org).
Students are also expected to be responsible for who they let into the residence halls. Students should not let anyone into a building who they do not know or let anyone they do not know walk in behind them.
Problems with the OneCard and.or building access card reader should be reported immediately to Camus Safety (610-896-1111).
During the day, Campus Safety patrols HCA as part of its regular coverage of the campus. In the evenings, one officer patrols HCA exclusively from 8:00 p.m. to 4:00 a.m., seven days a week, year-round.
For more information about campus security, see the Campus Safety section of the Guide.