Family Educational Rights and Privacy Act of 1974 (FERPA)

Questions about this policy may be directed to: The Registrar’s Office

The Act, also known as The Buckley Amendment, deals with students’ rights of access to their official educational records.  Basically, the legislation gives any student or former student of Haverford College the right to inspect, review, and copy his or her permanent records.  The Act further stipulates that educational institutions shall not release educational records to non-school employees without the written consent of the student.  Former students are also covered under the Act’s provisions.  According to the provisions of the Act, records not available to student inspection include parents’ financial statements, confidential letters and recommendations written before January 1, 1975, confidential law enforcement records, and records written by physicians, psychiatrists, or psychologists.

The Act further provides that an educational agency may disclose personally identifiable information from the education records of a student without the written consent of the student:

1. To other school officials, including teachers, within the educational institution or local educational agency who have been determined by the agency or institution to have legitimate educational interests;

2. To officials of another school or school system in which the student seeks or intends to enroll;

3. To authorized representatives of:
(I)                 The Comptroller General of the United States
(II)               The Secretary, or
(III)             State Educational authorities;

4. In connection with financial aid for which a student has applied or which a student has received, provided that personally identifiable information from the education records of the student may be disclosed only as may be necessary for such purposes as:
(I)                  To determine the eligibility of the student for financial aid,
(II)               To determine the amount of the financial aid,
(III)             To determine the conditions which will be imposed regarding the financial aid,
or
(IV)             To enforce the terms of conditions of the financial aid;

5. To State and local officials or authorities to whom information is specifically required to be reported or disclosed pursuant to State statute adopted prior to November 19, 1974;

6. To organizations conducting studies for, or on behalf of educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction; provided that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization and the information will be destroyed when no longer needed for the purposes for which the study was conducted.  The term “organizations” includes, but is not limited to, Federal, State, and local agencies and independent organizations;

7. To accrediting organizations in order to carry out their accrediting functions;

8. To parents of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954;

9. To comply with a judicial order or lawfully issued subpoena, provided that the educational agency or institutions makes a reasonable effort to notify the parent of the student or the eligible student of the order or subpoena in advance of compliance therewith; and

10. To appropriate parties in a health or safety emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.

Except as noted above, Haverford College must and will obtain written consent of the student before disclosing personally identifiable information from the student’s educational records.  Such consent must be signed and dated by the student and must include the exact records to be disclosed, the purpose of the disclosure, and the party to whom the disclosure may be made.  The College is required to maintain a record for all non-exempted requests for and disclosures of personally identifiable information from the educational records of all students.  This record of disclosure may be inspected by the affected student.  Any student who believes that a record concerning him/her is inaccurate or misleading in any way, may request a hearing from the appropriate Dean or the Registrar, at which time consideration will be given to correcting the record if warranted.  It is important, finally, in noting that the Registrar routinely furnishes to legitimate organizations or others with an appropriate reason for inquiring (prospective employers, for example), a student or former student’s name, dates of attendance, degree and date of conferral, and major, minor, and concentration.

A complete text of the Act (Buckley Amendment) can be obtained from the following:
Family Educational Rights and Privacy Act
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202

Authorization for the Display of Personal Information
With your permission, the college will share your name and email address on the Public Directory and additional personal information about you with the rest of the campus through the Campus Directory. The Campus Directory, both electronic and paper, is restricted to campus use only. Anyone off-campus must authenticate themselves with a username and password before being able to view restricted information about any Haverford Student.

Requests for non-disclosure of Directory Information will be honored by the College for only one fiscal year–July 1 through June 30 in any given year; therefore, authorization to withhold Directory Information must be filed annually in the Office of the Registrar. In the case of graduating students wishing to have Directory Information withheld subsequent to their graduation, a request for non-disclosure should be filed with the Registrar at the time of graduation.

If you indicate that the College may not publish any of the aforementioned information, each such element will be flagged on the Registrar’s Student Information File, effective for one year only. As a result, any flagged information will not be disclosed to anyone, regardless of who the person or organization might be or how close to you he/she is. According to your wishes, this information will remain confidential until the next reporting period, available to no one, and changed only at your direction and request.

Last modified: August 13, 2012