Medical Need for Air Conditioners

Please also see www.haverford.edu/reslife/policies/files/AC_Policy.pdf for more information and updates.

MEDICAL NEED FOR AIR CONDITIONING

Haverford College does not provide air conditioning in any of its residence halls. The College does, however, accommodate students who have a documented medical need for air conditioning.

THE REQUEST AND SUPPORTING DOCUMENTATION

Students requesting air conditioning are required to provide the Office of Residential Life, each year by the stated deadline in late July*, with a current letter, within the last 6 months, from the student’s physician specifically stating the medical need for air conditioning.  A new letter is required each year that air conditioning is being requested. Only students with a documented medical need and who are on the approved for air conditioning list will be permitted to have an air conditioner installed or have air conditioning. Once this medical documentation is received from the student’s physician specifically stating the medical need for air conditioning, the Office of Residential Life will then place the student on the approved for air conditioning list.

Medical documentation may be mailed, emailed or faxed to the Residential Life Office.

ADDRESSHaverford College

370 Lancaster Ave.

Office of Residential Life

Chase Hall Suite 213

Haverford, PA 19041-1392

FAX610.896.4960 EMAILhc-reslife@haverford.edu

Newthisyear

 

 

 

 

AIR CONDITIONERS/AIR CONDITIONING

Students who have been given permission to have air conditioning, with the exception of those living in Tritton and Kim Halls, must provide their own unit and must have staff from Haverford’s Facilities Management Office install the unit.   

IMPORTANT INFORMATION:

  • In the North Dorms (Comfort, Jones, and Lunt), only portable (roll-in type) air conditioner units with “auto-evaporative technology” are permitted.  “Auto-evaporative technology” allows the unit to be operated continuously without needing a condensate tank to be emptied.
    • Portable (roll-in type) air conditioner units must be 110 – 120 volt, equipped with “auto-evaporative technology” and have a maximum capacity of 8,000 BTUs.
    • In all other dorms that allow for air conditioners, only window air conditioner units are permitted.
  • Window air conditioner units must be 110 – 120 volt and have a maximum capacity of 5,000 BTUs.
  • It is not possible to install air conditioners, of any kind, in Gummere Hall.

INSTALLATION

Please note that installation will not be permitted until the Office of Residential Life has received the required physician’s letter and the student is placed on the approved for air conditioning list.

For safety and security reasons, only Facilities Management staff may install air conditionersStudents who install or who have others install an air conditioner for them; will be fined a minimum of $50.00 (each day AC unit remains in the window) plus any damages resulting from the unauthorized installation.

Students who have been approved to have an air conditioner must make arrangements with the Facilities Management Office to have trained College staff install the unit per the following procedure:

  1. Carry your unit into your room.
  2. Remove unit from box.
  3. Place unit below the window where you are requesting it be installed.
  4. Email Facilities Management at facilities@haverford.edu and request installation of your unit. 
    1. Please be sure to include your name, your residence hall/building name and room number, and contact cellphone # in case we need to reach you.
  5. Facilities Management’s hours are Monday through Friday and Move-In Weekend, 7:00 AM to 3:30 PM. 
  6. Facilities Management will install your unit either the day of your request or the next working day depending on the time of the request.

CHARGES

While there is no charge for electrical service, there is a $150.00 fee per onetime installation and removal. For example, if a student’s air conditioner is installed in the fall and removed at the beginning of winter, the student will be charged $150.00. If the student then wants the unit re-installed in the spring and removed before she/he goes home for the summer, the student will be charged an additional $150.00.  Charges will be billed to the student’s OneCard account.

SELECTING HOUSING

Upper-class students with a medically documented need for air conditioning are expected to participate in Room Draw, and it is the student’s responsibility to select housing in a residence hall that can accommodate this need.  The Office of Residential Life is always happy to talk with any student who has questions about selecting their housing.

All residence halls, except for Gummere, can accommodate this need but in differing ways.  It is up to students to familiarize themselves with this information, the choices available to them in the Mid-Year and Spring Room Draws, what best works for them, and choose accordingly.

  • KIM and TRITTON HALLS:  There will be a limited number of rooms  in a specifically designated zone in Kim and Tritton Halls that will be designated as air conditioning optional.  Information about the location of the rooms in this zone will be made available before the Mid-Year and Spring Room Draws.  Air conditioning will be turned on in this zone only if there is a medical necessity for it.
  • THE NORTH DORMS (Comfort, Jones, Lunt):  In the North Dorms (Comfort, Jones, and Lunt), only portable (roll-in type) air conditioner units with “auto-evaporative technology” are permitted.  “Auto-evaporative technology” allows the unit to be operated continuously without needing a condensate tank to be emptied.
    • ALL OTHER DORMS (except Gummere):  Only window unit air conditioners can be used.  Only Facilities Management Staff are permitted to install and remove AC units.
  • Portable (roll-in type) air conditioner units must be 110 – 120 volt, equipped with “auto-evaporative technology” and have a maximum capacity of 8,000 BTUs.
  • Window air conditioner units must be 110 – 120 volt and have a maximum capacity of 5,000 BTUs.

For safety and security reasons, only Facilities Management staff may install air conditioners.  Students who install or who have others install an air conditioner for them; will be fined a minimum of $50.00 (each day AC unit remains in the window) plus any damages resulting from the unauthorized installation.

Incoming first-year students with a medically documented need for air conditioning are expected to inform the Office of Residential Life on their Housing Questionnaire so that they are housed in a residence hall that can accommodate this need.

*Stated in the Spring Room Draw Calendar

Last modified: November 7, 2013