In early summer, you should familiarize yourself with what’s expected of you from month to month, and make a plan for completing each item on time. The submission of necessary health documentation and placement exams may require some advance planning to complete on time, so pay close attention to those deadlines.
If you are unable to meet a particular deadline, please notify the appropriate contact person. If no contact is listed, email Dean Michael Martinez at firstname.lastname@example.org.
Some of the forms and links below require your Haverford Student ID. Look up your ID# HERE
- New Account Activation: ASAP
During the day on May 28, you’ll get an email from ProDesk@haverford.edu (subject line “Haverford Information”) with your new user account information, which will allow you to access your Haverford email account as well as many of the password-protected forms on this summer timeline. Instructions for activation will be sent to your personal email address. Activate your Haverford user account as soon as you receive this email. Contact the ProDesk if you have any questions at ProDesk@haverford.edu or 610-896-1480. NOTE: From this point on, all communication from the College will go to your new Haverford email account, so start using it exclusively for communication with us and check it regularly!
The email will look like this:
- Student Entry Record: ASAP
Shortly after you activate your new user account, you’ll be able to access the Student Entry Record (SER). You should submit your SER as soon as possible after you set up your new user account, but the SER is due no later than June 1. Your housing questionnaire will not be processed until you have updated your SER. If you’re having any trouble, contact the ProDesk directly if you have any questions at ProDesk@haverford.edu or 610-896-1480. IMPORTANT NOTE: If you have a U.S. Social Security Number, you will need it to complete this form.
- Housing Questionnaire: June 18
NOTE: You must complete the new account activation process and the SER before you submit your Housing Questionnaire.
After you activate your Haverford user account and submit your Student Entry Record (SER), you’ll be able to log in HERE to complete the Housing Questionnaire. Please submit the questionnaire no later than June 18! We use these forms to make housing assignments and to match you with your Customs team. Hot tip: It’s a bad idea to try to outsmart the process. You might think saying you’re super messy (even if you’re not) will land you a sweet single. Instead you may find yourself with a roomie who loves mess—oops!
You can expect an email with your housing assignment, along with contact information for any roommate/suitemates by no later than the end of July. Customs team members will begin to contact first-years shortly thereafter. Any questions? Please contact the Office of Residential Life (610- 896-1298 or email@example.com).
- Faculty Adviser Questionnaire: June 28
We use the Faculty Adviser Questionnaire to match you with a faculty adviser and to inform your adviser of your academic background and potential academic interests. You will need to explore the BI-College Course Guide to answer a few of the survey questions. You’ll connect with your advisor for the first time during Customs Week. NOTE: Unlike at other colleges, no academic advising is done in the summer and you won’t choose courses until you arrive on campus for Customs Week.
- OneCard: July 15
After you activate your Haverford user account and submit your Student Entry Record (SER), you will be able to register for your OneCard. OneCard is your access to the residence halls and other campus buildings, your library card, and your dining card for the Dining Center (the DC) and the COOP. Please follow these INSTRUCTIONS to register and upload your OneCard photo. Learn more about the OneCard here. NOTE: Each student will begin the term with $600 credit on their OneCard to be used for purchases and incidentals.
- Health Records: July 21
Within 48 hours of activating your Haverford user account, you’ll be able to access and submit the variety of health forms required by the College using the HaverHealth Portal.
If you have any questions, please email Catherine Sharbaugh (firstname.lastname@example.org), Director of Health Services, or call 610-896-1089.
Access forms you need to complete that are all due by July 21, 2015.
Forms will be submitted through the HaverHealth Portal. New students must register for the portal.
Please do not call other departments on campus with Health Services related questions. The clinic is closed during summer but emails/voice mail/mail/faxes are processed weekly.
July 21 – All First Year Students
Please submit forms (a-f) on health portal
- Physical Examination (PE) Form , including record of current immunizations.
- Medical History Form
- HIPAA form
- Financial Responsibility form
- If less than 18 years of age at time of arrival, required Consent to Treat a Minor Form.
- Sports Medical Clearance Requirements
- Mandated sickle cell online class
- Health insurance required (waive or enroll)
A late fee of $75 will be charged for failure to submit fully completed health forms by July 21.
August 1 – International Students
All international students are required to purchase the College insurance plan.
- Academic Integrity Tutorial: July 28
You must take the Academic Integrity Tutorial prior to placement exams. Be sure to complete both Part One and Part Two of the Tutorial! Considering the fundamental importance of the Haverford Honor Code and that most students who take this tutorial score 100%, if you score below 80%, we suggest retaking it.
- Writing Seminar Placement: July 31
Placement in Writing Seminars 2014-15 is now active. Please go HERE to find links to the placement overview page which explains the placement process for writing seminars; a guide to writing seminars being offered; instructions for the placement essay; and the online seminar preference/essay submission form. We have also included a link to download the entire placement packet. Seminar preferences and your essay are due Friday, July 31, 2015 at 5:00 p.m. via the online preference and essay form.
Any questions, please contact Prof. Debora Sherman, Director of College Writing, 610-896-1255.
- Mathematics Placement Exam: August 8
The Mathematics Placement Exam is now active. All Haverford students are required to take at least one quantitative course before they graduate, and the Math Placement Exam is required for all incoming students of the class of 2019.IMPORTANT NOTE: If you are expecting math AP scores, do NOT take the Math Placement exam until you have received and are able to report your results. You should also take the Academic Integrity Tutorial before you take any placement exam. Physics, Economics, and some languages also require a placement exam. Please review those placements in the “Action May Be Required” section.
- Chemistry Placement Exam: August 8
The Chemistry Department asks ALL incoming students (even those with minimal chemistry background) to complete the Chemistry Placement Exam.
IMPORTANT NOTE: If you are expecting AP scores, do NOT take the Chemistry Placement exam until you have received and are able to report your results. You should also take the Academic Integrity Tutorial before you take any placement exam. Physics, Economics, and some languages also require a placement exam. Please review those placements in the “Action May Be Required” section.
- Customs Faculty Seminars: August 24
Not yet active. During Customs Week, each student will have a seminar with a faculty on a variety of topics. These sessions are intended to introduce you to the academic setting at Haverford and provide an opportunity to engage in a discussion before the pressures of the school year begin. Each seminar with a faculty member is limited to a maximum of 21 people. Please sign up for the seminar of your choice (link below) by Monday, August 24th. Sign ups are on a first-come first-served basis, and the seminar will close once capacity has been reached.
- Sexual Assault Tutorial: August 28
Not yet active. Over the summer, we send you a great deal of information and ask you to complete a myriad of important tasks. At this point we need to focus our attention on a difficult yet critical community and personal safety issue: sexual misconduct and sexual assault. Sexual assault and sexual misconduct are acts of violence and disrespect that violate Haverford’s foundational principles as embodied in our Honor Code. They have no place here. That said, we do not live in a bubble, and so are not immune from such behaviors. Reports of sexual misconduct are infrequent, but that does not mean it cannot happen at Haverford. National statistics show that first-year students are particularly vulnerable during the first months of college. It is not surprising, then, that we will be spending a good deal of time during Customs Week on this very important issue so as to achieve our goal of preventing sexual misconduct to the greatest extent possible.
Some of you may already be very familiar with and knowledgeable about many aspects of this issue. Others may not be. To insure that all incoming students can come into these discussions with a common base of knowledge, we are asking all first-year students to complete a required, 30-minute on-line course entitled, “Lasting Choices: Protecting Our Campus From Sexual Assault.”
Please make sure to complete this course before you arrive on campus in August.
“Lasting Choices” was developed by United Educators, a highly-respected insurance provider covering many US colleges and universities, including Haverford. A number of students, administrators and I viewed the course when it first became available and were most impressed by it. Yours will be the third entering class to engage with it.
The course provides a good general overview of the subject, including the critical concept of consent, the importance of using campus resources, as well as steps students can take to keep themselves and their fellow students safe on campus.
Note that this is intended for a general college audience, so it may refer to some things that do not apply at Haverford. For example, mention is made of reporting concerns to dorm Resident Assistants. Most colleges have them; as you know, Haverford is one of the very few that does not. Descriptions about how such matters are handled on campus may not reflect Haverford’s approach, either. Do not worry or get hung up on that. The critical thing is to become familiar with the basic concepts so we can discuss in greater detail during Customs Week and beyond.